Payday Reporting

There has been a lot of publicity about payday filing and as we approach the 1 April 2019 deadline we suggest doing the following:

• If you have your own payroll software package check when your payroll software provider will have payday filing compatible software.  For some payroll software providers payday filing is still not available yet so switching to payday filing now is still not an option. 
• If you are using a manual payroll process, review this process as there are a number of options available which can make processing payroll and meeting your filing commitments more efficient. Contact us to discuss your options with regards to these.
• Where we process your payroll on your behalf, we will switch to payday filing automatically on the 1st April 2019.  
• Plan and schedule when to shift.
• Defer switching to payday filing for as long as possible as there are currently a number of issues being experienced with those undertaking payday filing and waiting more time will enable these issues to be ironed out.
• If you're using myIR to file you'll need to let Inland Revenue know you're switching to payday filing. You can do this in myIR.

We will be in contact in the New Year with further information as payday filing develops further.

In summary, for payday filing, from the 1 April 2019 employers must:

• File employment information every payday instead of an Employer monthly schedule (IR348).
• Provide new and departing employees' address information, as well as their date of birth - if they have provided it to you.
• File electronically (from payday compatible software or through myIR) if your annual PAYE/ESCT is $50,000 or more.
• Note that the due date for payment remains the same at the 20th of the month (or 5th and 20th of the month for twice-monthly filers).

The ways to payday file are:

1. In myIR through the Payroll returns account (instead of ir-File) by:
   a) file upload - payday filing compatible software is required, or
   b) onscreen data entry.
   Note that you will need to let IRD know you've switched to payday filing by opting in through your myIR account before you can see or use this account.
2. Directly from your payday filing compatible software. With this option you will be able to file directly to IRD from your software.
3. A myIR account is a pre-requisite for this option as your myIR logon credentials are required to authorise any file submissions from your software.

Note: Paper filers can't switch to payday filing before April 2019 unless they change to electronic filing.