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CHARTERED ACCOUNTANT'S NEWS & VIEWS

An accounting knowledge database

Provisional Tax

6/12/2018

 
Provisional Tax
​Provisional tax notices for the provisional tax due on the 15th January 2019 have now been emailed and posted out to all clients who have provisional tax to pay due to be paid on the 15th January 2019.  If you have not received a provisional tax notice (please check that this has not ended up in your spam or junk mail box) and you were expecting to pay provisional tax please contact us as soon as possible and we can confirm if you have any provisional tax to pay. 
 
Likewise if you are unable to meet your income tax, PAYE or GST payments by the due date please contact us as soon as possible as there are some options that can be looked at depending upon your circumstances.

Payday Reporting

6/12/2018

 
Payday Filing
There has been a lot of publicity about payday filing and as we approach the 1 April 2019 deadline we suggest doing the following:
  • If you have your own payroll software package check when your payroll software provider will have payday filing compatible software.  For some payroll software providers payday filing is still not available yet so switching to payday filing now is still not an option. 
  • If you are using a manual payroll process, review this process as there are a number of options available which can make processing payroll and meeting your filing commitments more efficient. Contact us to discuss your options with regards to these.
  • Where we process your payroll on your behalf, we will switch to payday filing automatically on the 1st April 2019.  
  • Plan and schedule when to shift.
  • Defer switching to payday filing for as long as possible as there are currently a number of issues being experienced with those undertaking payday filing and waiting more time will enable these issues to be ironed out.
  • If you're using myIR to file you'll need to let Inland Revenue know you're switching to payday filing. You can do this in myIR.

We will be in contact in the New Year with further information as payday filing develops further.

In summary, for payday filing, from the 1 April 2019 employers must:
  • File employment information every payday instead of an Employer monthly schedule (IR348).
  • Provide new and departing employees' address information, as well as their date of birth - if they have provided it to you.
  • File electronically (from payday compatible software or through myIR) if your annual PAYE/ESCT is $50,000 or more.
  • Note that the due date for payment remains the same at the 20th of the month (or 5th and 20th of the month for twice-monthly filers).

The ways to payday file are:
  1. In myIR through the Payroll returns account (instead of ir-File) by:
    a) file upload - payday filing compatible software is required, or
    b) onscreen data entry.
    Note that you will need to let IRD know you've switched to payday filing by opting in through your myIR account before you can see or use this account.
  2. Directly from your payday filing compatible software. With this option you will be able to file directly to IRD from your software.
  3. A myIR account is a pre-requisite for this option as your myIR logon credentials are required to authorise any file submissions from your software.
Note: Paper filers can't switch to payday filing before April 2019 unless they change to electronic filing.

ACC Levy Refund Opportunity

6/12/2018

 
ACC Logo - Levy Refund
​Recently we contracted the services of an ACC levy refund specialist, Arrowform Limited, to conduct a thorough review of all our clients’ ACC invoices for any refunds due. 

For years, ACC’s complicated invoicing processes have resulted in many businesses and individuals being overcharged for ACC levies. Recently, ACC admitted in the media that they had incorrectly invoiced ACC levies to customers since 2002. They also said that they will be refunding these overcharges automatically to all affected customers. ACC have also admitted to incorrectly invoicing self-employed individuals. 

Given ACC’s recent error admissions, we now want to thoroughly check all clients ACC accounts, and check for any other invoicing errors ACC have been making that can lead to refunds due to our clients. 

Reviewing ACC’s invoicing, and identifying these overcharges, has always been difficult, which is why we have engaged Arrowform. They have developed a cost-effective process, using highly specialised tests and bespoke computer systems, to identify any overcharges made be ACC, that may result in refunds due.

Arrowform’s ACC account review system gets results – their review system has shown that 32% of companies and individuals that have paid ACC have been overcharged, with an average ACC refund due of $1,011. If you have ever paid an ACC invoice over the years, you could be due a refund. 

Shortly, we will be contacting everyone that has an ACC account outlining the ACC account review process in more detail. We will be encouraging all those with an ACC account to participate in this opportunity to have their account thoroughly reviewed for any refunds due dating back to 2002.

Payday filing

9/3/2018

 
The Government has proposed changing when employers and payroll intermediaries file employer returns, i.e., employer monthly schedules. The proposal is to file your returns every payday instead of monthly. Payment due dates for PAYE and other deductions won’t change, that being the typical 20th of each month. 

If the proposals become law, payday filing will be voluntary from April 2018 and required from April 2019. This will require electronic filing of schedules directly from your payroll systems. At present, the threshold for being required to file electronic schedules is $100,000. This will reduce to $50,000 going forward. It may be in your best interests to stay one step ahead of this change and start payday filing voluntarily. 
​
If you require any assistance in acquiring a payroll system or require payroll support, contact the office and the experienced payroll team will see you right.
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Accounting income method (AIM) for paying provisional tax

9/3/2018

 
From April 2018 small businesses that have turnover of less than $5 million a year can work out their provisional tax using the accounting income method (AIM). 

AIM uses new functionality included in approved accounting software to work out payments. You can continue to use another provisional tax option if you think your business won't suit AIM. It will suit your business if:
  • your business is growing
  • you're new to business
  • you have irregular or seasonal income
  • it's hard to forecast your income accurately
  • you have an approved accounting software or want to start using an approved accounting software.
Once you've opted in to AIM you'll only pay provisional tax when your business makes a profit. This will help you to avoid cash flow problems.

As long as you make your payments in full and on time, there is no exposure to use-of-money interest. If your business makes a loss you can get your refund straightaway rather than waiting until the end of the year.
​
If you think this would suit you, please get in touch with our knowledgeable staff here at the office to discuss further.
Inland Revenue Accounting Income Method for Provisional Tax (AIM)

Provisional Tax/UOMI Changes

9/3/2018

 
For the 2018 income year and onwards, the thresholds around Use of Money Interest being calculated on Provisional Tax instalments has increased to a standard $60,000 Residual Income Tax (RIT) for both Individual and Non-Individuals. Use of money interest will generally be calculated on instalment amounts that have not been met by the due date.

If at any stage you require assistance in meeting tax obligations, we can assist with making a tax arrangement with Inland Revenue or use ‘Tax Pooling’, whereby you can purchase tax payments and these can be back dated to offset against a prior instalment date to minimise or offset penalties/interest.
​
If you are in any doubt surrounding these changes or any tax matter you may have, again we encourage you to contact the office to discuss any issue you may have.
Provisional Tax Changes

Accounting software providers

9/3/2018

 
Please note we continue to work with a range of accounting software providers including MYOB, Xero and Reckon as we believe you should be using the software that bests suits your needs. The team here at Oldershaw & Co are Xero Certified and Reckon Accredited, fully equipped with the knowledge to help you with your day-to-day accounting. By no means do we push one software package over the other, we will work alongside you to determine the best software package.
​
Contact us here at the office to talk about your options and what package can best suit your needs. 
Xero, IMS Payroll, Banklink, MYOB logos
Reckon Accredited Consultant

MYOB / Banklink  to MYOB Essentials

9/3/2018

 
To all our MYOB Banklink clients we are in the process of changing accounting software from MYOB Banklink to MYOB Essentials.  We are doing this to future proof your accounting data as MYOB Banklink software is old technology and MYOB’s support has decreased as they will eventually no longer provide this software.  This change will also mean we can take advantage of the many benefits MYOB  Essentials has to offer such as:
  • Cloud based software – accessible anytime anywhere on any device as long as you have an internet connection.
  • Real time data with daily bank transactions downloads which means you no longer have to wait for your data to be sent to you and no more checking in and out of files as we will all be working on the same platform.
  • Using your web browser to access your information eliminating computer compatibility issues.
  • Training sessions have been organised and emailed out to appropriate clients surrounding this move. If you missed the opportunity to attend one of these, please contact the office immediately to chat through this with our staff.
MYOB Banklink logo

Heads Up - The times they are a changing!

2/3/2018

 
To all our MYOB Banklink clients we are in the process of changing accounting software from MYOB Banklink to MYOB Essentials.  We are doing this to future proof your accounting data as MYOB Banklink software is old technology and MYOB’s support has decreased as they will eventually no longer provide this software.  This change will also mean we can take advantage of the many benefits MYOB Essentials has to offer such as:
  • Cloud based software – accessible anytime anywhere on any device as long as you have an internet connection.
  • Real time data with daily bank transactions downloads which means you no longer have to wait for your data to be sent to you and no more checking in and out of files as we will all be working on the same platform.
  • Using your web browser to access your information eliminating computer compatibility issues.
Please note we continue to work with other software providers such as Xero and Reckon as we believe our client should be using the software that bests suits their needs.

We will be in contact with you soon to explain in more detail how this change will affect you.
“There is nothing more constant than change”—Heraclitus 535BC


October Oldershaw house keeping

31/10/2016

 
Picture
Our stairs
While not meaning to imply that you are no longer capable of climbing our stairs, please feel free to phone and request an alternative arrangement.  We can come out to you, or meet you downstairs if you wish.
We are just a call away!
 
Invoices & statements
In recent times we have emailed out to clients our quarterly newsletter, and annual questionnaires. If you wish to receive these documents by email, and you have not already received them electronically, please give us a call to arrange.
 
The next stage in this electronic process is , we intent to start emailing fee invoices and statements to all clients.  We will shortly be sending a notice via email to confirm this change. Hard printed copies of the documents will still be available.
Your co-operation in this matter is appreciated.
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